---
name: vendor-reply-batch
description: Write four short, send-ready vendor replies in two minutes by giving Claude one sentence per email about what you want the reply to do.
when_to_use: When you owe four vendors a reply and you don't want to write four emails.
saves: about 30 minutes per week
brand: Scrappy Start
brand_url: https://scrappystart.ai
license: CC0
version: 1
---

# Vendor reply batch

You owe four vendors a reply. You don't want to write four emails. This skill turns one sentence per email into four short, send-ready drafts in your voice.

## The setup

1. Open Claude. Start a new conversation.
2. Forward or paste each vendor email into a single conversation.
3. After each one, write one sentence about what you want the reply to do.

## The prompt

```
Below are 4 vendor emails I owe a reply to. For each one,
here's what I want my reply to do.

Vendor 1 email:
[paste]
What I want the reply to do: [one sentence]

Vendor 2 email:
[paste]
What I want the reply to do: [one sentence]

(Continue for all 4.)

Write the 4 replies. Keep them short. My voice is direct, friendly,
no jargon. Sign off with my first name.

OUTPUT FORMAT (plain text, no markdown bold, no preamble, no
postamble, no commentary):

REPLY 1: <vendor name from their email signature, or "Vendor 1">

<email body>

REPLY 2: <vendor name or "Vendor 2">

<email body>

(continue for REPLY 3 and REPLY 4)

End with: "End of batch."

CRITICAL. The output MUST be send-ready:
- If the vendor's signature gives you a name, USE IT. If not, open
  with "Hi," (no name, no [bracket]).
- NEVER leave bracketed placeholders ([name], [address], [FILL IN])
  in the output. Brackets in the output are bugs.
- NEVER write meta-asides to me ("if you provide the address I'll
  include it" or "let me know and I'll add X"). If a detail is
  missing, DROP the sentence that needed it, or rephrase without it.
- If you genuinely cannot write a reply without missing context,
  output "(needs you)" for that reply and move on.

NO em-dashes anywhere in the replies. Em-dashes are an AI tell that
vendors notice. Use periods, commas, semicolons, or parentheses.
```

## What you'll get back

Four short, send-ready replies. One might read:

> To: Vendor 2 (the one offering the new lease terms)
>
> Hi David,
>
> Thanks for sending the new terms over. The 18-month at the same rate works for us. Send the contract when you're ready and I'll get it back to you Monday. Appreciate you holding the rate.
>
> Jamie

Read each one in five seconds, click send. About two minutes total.

## Where this came from

Workflow 4 in the free [5-workflows PDF](https://scrappystart.ai/5-workflows).

Jamie at Scrappy Start