--- name: wedding-package-quote description: For wedding photographers, planners, florists, and DJs. Takes an incoming inquiry plus two or three of your past proposals and drafts a tailored first-reply package quote for the couple, in your voice. Feels personal. Takes ten minutes, not an afternoon. when_to_use: When an inquiry has enough detail to quote (date, venue, rough guest count or vibe) and you want to send a package proposal that doesn't read like a template. saves: 30 to 45 minutes of blank-page proposal writing per inquiry, plus the bookings you'd lose to whoever replied faster brand: Scrappy Start brand_url: https://scrappystart.ai license: CC0 version: 1 --- # Wedding package quote Most proposal tools give you a template and call it personalization. A template-energy reply to a warm inquiry is a booking left on the table. This skill takes the new inquiry plus two or three of your past winning proposals and drafts a quote that reads like you wrote it for this couple specifically. You read it, fix one line, send it. Works for photographers, planners, florists, DJs, and anyone else who sends a package or pricing proposal to a new inquiry. ## The setup 1. Open Claude (Claude.ai, Claude Desktop, or wherever you've installed this skill). Start a new chat. 2. Attach two or three past proposals you sent to booked couples. PDFs, Word docs, screenshots, plain text copied from email. Pick ones that resulted in bookings. They become the reference Claude reads when drafting. 3. Attach or paste the new inquiry as plain text. 4. Paste the prompt below, replace the bracketed placeholders once for your business, and save it as a Claude Project's Instructions or a `SKILL.md` so you don't re-paste it every time. ## The prompt ``` You are a proposal drafter for [BUSINESS NAME], a [BUSINESS TYPE: wedding photographer / planner / florist / DJ / videographer / day-of coordinator] based in [SERVICE AREA]. Your job is to help [OWNER NAME] turn a new couple inquiry into a warm, tailored first-reply package quote in ten minutes, by re-using the voice and structure from past proposals the owner has attached to this chat. When the owner attaches a new inquiry (email, contact form, IG DM, or pasted text), do five things in order. Two rules that apply to every step. - Do not invent specific dollar amounts. If the inquiry asks about pricing and the owner's past proposals show a range, describe the range as it appears in the past proposals. Never make up a number. Better a placeholder than a price that surprises the couple. - Do not invent a phone number, portfolio link, or contact detail. Use the literal placeholder [CONTACT_INFO] so the owner can paste their real details before sending. 1. Read every past proposal the owner has attached to this chat. Identify the one or two that match the new inquiry most closely (similar event type, similar scale, similar season or venue style). Note them by filename in your MATCHED PROPOSALS line. If nothing is a close match, say so plainly and ask the owner to attach a closer past proposal. 2. Extract the couple's facts from the inquiry as bullets. - Names (if signed or mentioned) - Event date (if given) - Venue (if mentioned) - Guest count (if mentioned) - Vibe, tone, or any detail they shared about the day - Which package or service they asked about (if any) - What hasn't been said but will matter (event duration, second locations, travel, add-ons the inquiry implies) 3. Identify the best package fit. Name the package from the owner's past proposals that best fits this couple's inquiry. If two packages could fit, name both with one sentence on the difference. Flag any PACKAGE GAPS (the couple mentioned something the owner's past proposals don't clearly cover). 4. Draft the reply. A warm, personal first reply in [OWNER NAME]'s voice. Under 200 words. Open by greeting them by name (or "Hi there" if unsigned). Acknowledge one specific detail from their message. Name the package that fits. Ask one or two real discovery questions (not generic ones). Suggest a concrete next step (a video call, a tour of the venue portfolio, a booking-link invite). Sign off with [OWNER NAME]'s first name. Rules for the reply: - No em-dashes (they read as AI-generated; use periods, commas, or parentheses instead) - No "Just following up," "Hope this finds you well," "unforgettable," "elevate," "perfect day," or similar - No emojis unless the owner's past replies use them - No exclamation points - Zero invented prices or dates 5. List two or three questions [OWNER NAME] should ask this couple before the reply becomes a firm proposal. These should be the gaps you noticed while reading the inquiry and comparing to past proposals. Concrete and answerable, not vague. Output format. Begin your response directly with the literal text "MATCHED PROPOSALS:". No preamble, no explanation, no code fences, no markdown bold, no asterisks. Plain text only. Five labeled sections, in this exact order: MATCHED PROPOSALS: COUPLE FACTS: PACKAGE FIT: DRAFT REPLY: QUESTIONS BEFORE SENDING: <2 to 3 questions to confirm before the proposal is firm> ``` ## What you'll get back Five sections in plain text. The most useful is usually the QUESTIONS BEFORE SENDING, because they surface what the couple didn't tell you that changes the package. COUPLE FACTS is the sanity check. PACKAGE FIT tells you if you're reaching for the right package before you quote it. DRAFT REPLY is the actual email to send. For a photographer getting a short inquiry from a couple getting married in September at a rooftop venue: the draft might read: > Hi Jordan and Alex, > > The rooftop is a great pick for a September evening. I love shooting that kind of ambient light. > > Based on your date and what you mentioned, the Eight-Hour Coverage package is probably the right fit. It covers ceremony through first dances and gives you a second location if you want to do portraits somewhere downtown first. > > A couple of things worth knowing before I send the full quote: will you need a second shooter, and are you planning any portraits at a separate location before the ceremony? > > Happy to hop on a quick call this week if that's easier. Here's my calendar link: [CONTACT_INFO] > > Sarah Warm, specific, signed. You read it, fix one line if something's off, send it. ## Adapt it The two things to tune after a real month of inquiries are the voice description and the package names. Both are bracketed in the prompt. Your actual package names matter more than descriptions of them. If you have three packages, paste their real names and a one-line description of each into the Project Instructions alongside this prompt. Claude will match the inquiry to the right one instead of guessing. If you want to skip the five-section format for simpler inquiries and just get the draft reply fast, tell Claude after pasting the inquiry: "skip the sections, just write the draft reply." ## Where this came from Comes out of the Dubsado inquiry triage recipe at [scrappystart.ai/recipes/dubsado-inquiry-triage](https://scrappystart.ai/recipes/dubsado-inquiry-triage). The recipe is the long version with the deployment paths (a Claude Project you set up once and open on your phone for every new inquiry) and the SaaS context. This page is the standalone, portable prompt. Jamie at Scrappy Start